Automations

Let Otter handle the repetitive steps

Thank applicants, nudge when someone waits too long, tell the hiring manager, remind interviewers. Start from a recipe or build your own — no code, and every run is logged.

Start free Try the live demo

14-day free trial · No credit card required

Otter Automations settings: built-in automations, recipes and the safety note, from the Northwind Labs demo workspace

Reads like a sentence

When this happens, only if these are true, wait this long, then do these steps.

Working hours aware

Waits can count Monday–Friday, 9:00–18:00 in your workspace time zone. Conditions are checked again before a run.

People decide

There is no reject step, and automations can't move anyone to Rejected or Hired.

Triggers for the moments that matter

Each trigger in the editor has a one-line “Use this when…” explanation, and conditions narrow it by job, department, stage, source or tag.

Candidate applied
Moved to a stage
Waiting in a stage too long
Scorecard overdue
Email received from a candidate
Offer recorded or candidate hired

Acknowledge new applicants

When this happens
Candidate applied
Use this when something should happen as soon as someone applies.
Only if(optional)
Source is Emailed resume and Job is Senior Backend Engineer
Wait first(optional)
1 hour within working hours
Then do this
Send an email from a template “Thanks for applying”
Notify teammates · Sofia Martinez

Test run · Freya Evans

Conditions match
Would email freya.evans@example.com
Would notify Sofia Martinez · nothing was sent

Steps your team would otherwise do by hand

Send an email from a template, move within the same job, tag, assign an owner, add to a talent pool, add a note, create a task or notify teammates. Notes and messages can use placeholders like {{full_name}} and {{job_title}}.

Send a self-scheduling link
Tasks with due dates
Notifications in the bell or by email
Every run in the run log

Safe by design

Automated emails follow your sending limits and respect unsubscribes, do-not-email, bounces and spam complaints. Recipes start switched off so you can review and test them first. Rejection decisions stay with people — important under rules such as the EU AI Act and New York City's automated hiring rules.

Questions